Record keeping and project reporting are valuable skills taught to members of the Kansas 4-H program. Members are encouraged to keep a permanent record of all 4-H and non-4-H experience and are encouraged to summarize their experiences on the Kansas 4-H Project Report Form for project recognition.

At the end of each 4-H Year each member should reflect on their previous year's work; this is an important step in the 4-H Model. Members should complete a record book, pin application, and activity sheet at the end of each year. They will turn these items in to their club leader to be submitted to the Kingman County K-State Research & Extension Office to be judged.

Record books can be completed in three ways.

You may print off the pages and handwrite your book, use adobe pdf to type out your pages or construct your book on the ZBOOKS app.

What is required to create a Traditional Record Book?

For youth members, the following items are the minimum requirements to be included for the Traditional Record Book to be considered complete. All items listed below must be completed to receive recognition as completing the year in 4-H and receive a year seal at the Achievement Celebration. Please see below for Cloverbuds.

1. Personal Page complete with picture. Download this form HERE!

Personal Page SAMPLE

2. 4-H Story completed. There is no specific form required for the 4-H story. Please type or hand write legibly and place in your record book. Page setup for the story should be as follows: Double spaced if typed, use 12-point font, 1-inch margin on the bottom and right side, 1 1/2 inch margin on top and left side, print single sided, 6 pages maximum. Please include an introduction about yourself, a paragraph telling about the work in each of your 4-H projects, and a conclusion. This is the story used for the "Best Story Award." STORY TIPS

3. Pictures. 6 pictures maxium per page with captions for each photo. Maxium of three pages of pictures.

4. Permanent Record up-to-date. Also available for download HERE ! This form can be added to each year. Just go to the bottom of the section and add information for the current year.

Permanent Record SAMPLE

5. Activity Sheet signed by your club leader. Place this form loose in the front of your book. One one copy of this form is required per year. Multiple copies do not need to be made for a tradtional book and project report books. Download this form HERE!

6. Pin Application Complete and signed by your club leader. Place this form loose in the front of your book. One one copy of this form is required per year. Multiple copies do not need to be made for a tradtional book and project report books.

Project Report Record Book Contents

If members would like to be entered for a County Project Champion Award the following is required.

1. Kingman County 4-H Project Recognition Check Sheet. This can be found of page 5 of the Record Book Help Sheet located lower on this webpage.

2. Personal Page. Include picture and all spaces signed. You can make a copy from the Personal Page in your Traditional Recond Book if one was submitted.

3. Permanent Record up to date. If the Permanent Record is submitted with the Traditional Record Book, please check the box on the check sheet. This does not have to be included in the folder with your Report Form.

4. Kansas General/Animal Project Report Form that is age specific to the 4-H'er.To download the correct Project Report form, please select the age division necessary from the list below. *Ages are as of January 1 of the current year.*

The unique thing about the Project Report Forms, is that they help you zero in on the projects you have completed! Expand and share your knowledge! This division is also eligible for county, area and state awards. To help you with this process refer to the Guide to Kansas 4-H Project Recognition.

These forms will be judged to compete for County Project Champion Awards. To be judged as a prospect for a County Project Champion, reports must be submitted in a seperate folder or binder labeled with the 4-Her's name, age division, project and year.

7-9 Year Old
- General Project Form
- Animal Project Form
10-13 Year Old
- General Project Form
- Animal Project Form
14-18 Year Old
- General Project Form
- Animal Project Form

If a Traditional Record Book was not completed, members can include the following with their Project Report Forms.

Record Book Help Sheet

You can use this document to help complete your 4-H Record Book. This is also where evalauation forms can be found.

Cloverbud Record Book Resources

Cloverbuds are not required to complete a Record Book; however, it is good practice!

You can download the form for cloverbuds here.

Achievement Pin Applications

Achievement Pins are a way for members to be recognized as milestones are reached throughout the 4-H journey. The pins are awarded in a series.

Pin Application Order

This is the order in which you will fill out your pins year after year: Click on the pin you are applying for to download a form fillable PDF version of the document.

#1 - Membership Achievement Pin

#2 - Bronze Achievement Pin

#3 - Clover Achievement Pin.

#4 - Emerald Achievement Pin.

#5 - Silver Achievement Pin.

#6 - Silver Guard Pin.

#7 - Leadership Achievement Pin.

#8 - Gold Achievement Pin.

#9 - Gold Guard Achievement Pin.

*Please note: when opening a form above, please open it and save it to your desktop or device before entering information. You must download or open the form, then "save as" or you run the risk of losing your work.*

Guidelines to Member Achievement Pins: Kansas 4-H Member Recognition

Key Award

The Key Award is also available for 4-H'ers to apply for. The following link takes you to the Kansas 4-H Website where you can use the form-fillable application

The basic requirements for the Key Award include being the age of 16 (4-H age), having been enrolled in the 4-H program for at least 4 years and enrolled in the leadership project for at least 2 years.

Methods for Completeing Your Record Book:

1. Zbooks

The Permanent Record is included in ZBooks. If you choose to keep records with ZBooks, do not feel like you have to transfer over all of your previous years' activities into the online Permanent Record. Start with this year and attach it to your previous document.

ZBOOK RESOURCES

To access the online record books, please visit ZBooks here .

These help links will get you started, as will the video tutorials below:

More resources for ZBooks, including video instructions can be found here.

*The Permanent Record is included in ZBooks. If you choose to keep records with ZBooks, do not feel like you have to transfer over all of your previous years' activities into the online Permanent Record. Start with this year and attach it to your previous document.

2.ADOBE PDF

VERY IMPORTANT:
Before you begin to keep project record reports for the year, please make sure you have a current version of Adobe Reader DC. If you do not, you may download a free version, here: https://get.adobe.com/reader/. When you click on that link, the following screen will appear. "Uncheck" the 3 boxes in the middle column and click on the link circled in green to begin your download. Follow the prompts to download and install Adobe Acrobat Reader DC.

3. Handwritten

You may download each form, print it out, and hand write your entries as well. If this option is chosen, please make sure that writing is legible.